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Section II.  Audiovisual Department

Section II.  A.  Audiovisual Department Mission Statement

The EKS Library maintains a small inventory of audiovisual equipment. This equipment is provided for educational purposes.  Requests for classroom use maintain academic priority and will be considered over requests for personal use by faculty/staff and petitions to rent by outside organizations. 

Section II.  B.  Audiovisual Department Equipment Usage

The primary purpose of Library AV equipment is to serve the pedagogical and related academic needs of the Wingate University faculty.  Equipment shall be lent out strictly for the allotted time needed for a particular lecture or presentation.  Equipment cannot be lent for an entire semester or over the term of a sabbatical. 

The inventory does not circulate outside the Wingate University campus.  Items required for off-campus conferences and presentations must be arranged through the institution sponsoring the event.

Library AV equipment may also be lent out to non-academic departments and groups for on-campus presentations.  Loan times shall be restricted to the amount of time required for the given presentation.  Limited loan periods may apply.

Wingate facilities that host outside organizations may rent equipment from the Library.  Limited loan periods may apply.

Section II.  C.  Audiovisual Department Equipment Inventory

The following items are presently maintained as inventory:

Section II.  D.  Audiovisual Room and Equipment Rental Fees

Please note:  Charges are applied only to outside organizations.

• Cornwell Conference Room: $ 50.00/ day
• Quiet Room: $ 50.00/ day
• Mezzanine Area: $ 50.00 / day
• Haskins Room: $ 50.00 / day
• LCD/Laptop: $50/day (on campus, only if available)
• TV/VCR: $ $30/day
• Overhead Projector: $ 15/day
• Projection Screen: $ 10/day
• Carrousel Slide Projector: $ 20/day
• Equipment Cart: $5/day (cart is required to use equipment)

Section II.  E.  Audiovisual Department General Policies & Procedures

Section II.  E.  1.  Booking Reservations

All AV reservations are entered and tracked on the EKSplorer Media Module. AV room/equipment must be reserved at least 24 hours in advance of need.  Only Library Staff, not Student Library Assistants may accept equipment reservations.  When picking up reserved equipment, faculty members must complete the Equipment Check Out Form and present their Wingate University ID card in order to have the equipment charged out through the Media Module. Borrowed items must be returned on time.  Due to the high demand for rooms/AV equipment, the Library Staff requests that reservations be made at least 48 hours in advance.

Section II.  E.  2.  Canceling Reservations

In the event that a room/equipment reservation becomes unnecessary, that reservation should be cancelled in a timely matter.  Rooms not claimed by patrons within 30 minutes after their reservation time shall be considered unclaimed and made available to other patrons.  Equipment not claimed after 2 hours of a reservation time will be considered unclaimed and the reservation cancelled. Patrons with more than 2 unclaimed reservations in a given semester will lose the privilege of reserving rooms and/or equipment for the remainder of the semester.   Patrons with more than 4 unclaimed reservations will have the balance of their reservations cancelled for the semester. 

Section II.  E.  3.  Late, Lost, and Damaged Items

Equipment reservations are regularly scheduled back to back.   All borrowed equipment must be returned on time.  Equipment will be considered late if returned more than 30 minutes after the scheduled return time.  Patrons, including Faculty and Staff, will be charged $1.00/hour that an item is late in being returned.  Patrons that accrue fines equal to or in excess of $10.00 will lose all reservation privileges until all fines are settled.  When returned, all equipment is inspected before being released to another patron.  Should parts be found missing upon equipment return, that equipment will not be available for use until all parts are returned.  Should an item be returned damaged due to negligence, the Department represented by the patron will be liable for its repair or replacement.  If the patron did not borrow the equipment for Departmental use, the patron will be liable for its repair or replacement.  Items not returned within 24 hours of their due date will be considered “LOST.”  If an item is not returned within a week of its due date, the Library shall send an inter-departmental transfer in the amount of the equipment cost.  Until the IDT request is resolved, no future reservations shall be made to members of that entire Department.

Section II.  E.  4.  EKS Library Building Use

Wingate University faculty/patrons may reserve designated areas of the Library for classroom/meeting use. Faculty/patrons are responsible for enforcing and adhering to all Library policies and procedures (rules and regulations) during the period of the reservation or general facility use. Faculty/patrons who do not consistently comply with Library policies and procedures will lose facility privileges. If a faculty member/patron plans to use the Library resources during a class time, they must first advise the Library Staff of their intent so that appropriate Staff will be available to assist students. Reservations must be placed at least 48 hours in advance.  With the exception of the AV Auditorium, rooms are reserved on a first come – first served basis.  Regularly scheduled classes take precedence over single reservations. The areas available by reservation are:

AV Auditorium: Located on the first floor of the Library, this room is equipped with a full size viewing screen, VCR, DVD, LCD, Cablevision, and computer.  Internet access is available for presentations.  This room can seat 84 people. Reservations for this room may be requested through the Registrar's Office at 704-233-8006.

Audio/Visual Carrels: Located on the first floor of the Library, these carrels are used to view videos and DVDs, listen to record albums and tapes.  Due to the small size of these rooms, only one to two persons may use them simultaneously.  Students and Faculty can reserve these rooms for use. Patrons requesting access to these rooms must present current ID for Wingate University to check out a key for this room.

Kincaid Room:  Found directly off the Haskins Room on the second floor of the Library, the Kincaid Room houses the Library’s collection of Juvenile and Young Adult titles.  Patrons requesting access to this room must present current ID for Wingate University or FOL membership card to check out a key for this room. These collections are of particular interest to Education majors and Faculty.  The room, which can accommodate 5 people, may be reserved for small classes, storytelling, or other activities. 

Library Computer Lab: Located on the first floor of the Library, this room is equipped with 10 computers, LCD projector, and projection screen.  Internet access is available on all these computers.  During unreserved periods, this room is available to students during regular hours for word processing, e-mail,  and other computer needs.  This room can accommodate a maximum of 10 people for group compute use. Priority will be given to regularly scheduled classes using this space.

Cornwell Conference Room: Located on the second floor, this room is equipped with a refrigerator, sink, and dishwasher.  Food and drink are allowed in this room.  Faculty sponsored groups may use this area with the approval of Library Staff.  This room can accommodate 23 seated people.

Group Study/Video Viewing Room: Located at the end of hall of the first floor by the AV Auditorium, this room is available for group study and/or viewing of a video by a small group.  This room can accommodate 10 people.

Quiet Room, Haskins Room, and Mezzanine Area: These areas are usually reserved by Study Hall groups and/or Special Testing. Wireless Internet access is available on the Mezzanine and Haskins Room.

Friends of the Library Study Room: Located on the first floor across the hall from the Library Lab. This room accommodates 8-10 people.

Efird Archives Building: See guidelines addendum specifically for archive building usage.

Updated June 24, 2008