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Ethel K Smith Library

Information for Faculty: Departmental Allocation

Requisition Forms

Requisition forms for requesting physical materials (books, videos, etc.) are online and available through the EKS Library WUSync portal and have the basic instructions for completing the forms.  New Faculty will receive emails with instructions and links to their own allotment  forms.  The annual allocation letters will be sent via email to the Department Chairs/Deans at the beginning of the ordering cycle. Contact the Tech Services & Collection Development Librarian, Keith Lassiter at 704-233-8098 with questions regarding allocations.

Departmental Allocation

Most materials are selected according to requests from faculty members and staff and are intended to support a particular class or subject area.  Faculty input is crucial to the selection of materials appropriate for use by the Wingate University community.  However, final decisions regarding additions to the Collection remain with the Library Staff.  The Reference Department staff, with faculty input, selects reference materials.  Systematic evaluation of the Collection by Faculty Departments and Library Staff exists in a three-year rotation in an attempt to weed out-of-date or unnecessary items from the Collection.

Presently the allocation is comprised of five factors:  A) the average cost of a book in the particular discipline (data provided by reputable Library trade journal), B) the total hours taught in the department (Registrar’s Office), C) number of majors enrolled in the discipline (Registrar’s Office), D) the number of full time faculty in the area (Office of Academic Affairs), and E) the percentage of the allocation encumbered by the deadline of the previous academic year (Collection Development Office).

These five factors combined create a total percentage.  That percentage denotes the department’s allocation.  All figures represented in the formula are taken from the previous academic year:  A+B+C+D+E (converted to average) / 500% = allocation percentage.

This policy, approved by the Library Committee, exists as a fair and equitable distribution of funds. 

Departmental chairs or Deans will prioritize selections within given budget limits.  It is expected that 100% of a Department’s budget will spent by the last class day of the Fall semester. Departments that fail to spend the percentage may lose that remaining portion of their allocation. 

Final decisions regarding acquisitions and purchasing will remain with the Collection Development Librarian.  The main focus of materials collected will be on the support and enhancement of teaching in specific areas, primarily on the undergraduate level.  Given budgetary limitations, some faculty research may be better supported using Interlibrary Loan or other alternative means.

See Collection Development of the Library Policy Manual

Tech. Services & Coll. Mgt. Librarian

Keith Lassiter's picture
Keith Lassiter
Ethel K Smith Library 135
Liaison to: Business, and Sport Sciences